Privacy Policy
Kick Start Careers CIC
Last updated: 9 November 2026
1. Introduction
Kick Start Careers CIC ("we", "us" or "our") is a Community Interest Company dedicated to supporting young people, students and graduates in developing their employability skills, building confidence and accessing meaningful career opportunities.
We work alongside universities, colleges, employers, community organisations and other partners to help young people overcome barriers to employment and achieve their career ambitions.
We are committed to protecting your personal information and respecting your privacy.
This Privacy Policy explains how we collect, use, store, share and protect personal data when you visit our website, contact us, participate in our programmes or engage with our services.
We process personal information in accordance with applicable UK data protection legislation, including:
UK General Data Protection Regulation (UK GDPR).
Data Protection Act 2018, as amended.
Data (Use and Access) Act 2025, where applicable.
Privacy and Electronic Communications (EC Directive) Regulations 2003 (PECR), as amended.
2. Who We Are
Organisation: Kick Start Careers CIC
Organisation Type: Community Interest Company
Contact Email: kickstartcareerscic@gmail.com
Registered Office: [Insert registered office address]
Company Registration Number: [Insert company number]
For the personal information we collect and use for our own programmes, services and activities, Kick Start Careers CIC acts as the data controller. This means we determine why and how that information is processed.
If you have any questions or concerns regarding this Privacy Policy or how your personal information is handled, please contact us using the email address above.
3. Personal Information We Collect
Depending on how you interact with us, we may collect the following personal information.
Students, Graduates and Young People
Full name and contact details, including email address and telephone number.
Age or date of birth, where necessary.
Education history, qualifications and course information.
CVs, employment history and professional experience.
Skills, career interests and employment preferences.
Information provided during workshops, mentoring sessions and career support activities.
Records of participation, progress and feedback.
Information about barriers to employment or additional support requirements, where relevant and appropriate.
Communication preferences, including consent to receive relevant updates.
Employers and Partner Organisations
Names, job titles and professional contact details.
Organisation and business information.
Recruitment requirements and employment opportunities.
Information provided through enquiries, meetings and partnership discussions.
Relevant correspondence and records of collaboration.
Website Visitors and General Enquiries
Information submitted through contact forms.
Email correspondence and enquiry details.
Technical information such as IP addresses, browser types and device information, where collected by our website.
Cookie preferences and website usage information, where applicable.
We aim to collect only the personal information necessary to deliver our services and fulfil our responsibilities.
4. How We Collect Your Information
We may collect personal information when you:
Complete a contact form on our website.
Register for a workshop, event or employability programme.
Submit your CV or request career support.
Communicate with us by email, telephone, social media or in person.
Attend careers fairs, university events or college activities.
Express interest in employment, volunteering or work experience opportunities.
Become an employer, funding partner or community partner.
Subscribe to newsletters or other communications.
We may also receive relevant information from universities, colleges, employers, referral organisations and community partners where there is a lawful basis for sharing it.
Where we receive information from another organisation, we will provide appropriate privacy information in accordance with our legal obligations.
5. How We Use Your Personal Information
We may use personal information to:
Provide Employability and Career Support
Deliver mentoring, CV guidance, interview preparation, confidence-building activities, workshops and other employability services.
Connect Young People with Opportunities
Identify and communicate suitable employment, apprenticeship, internship, volunteering and work experience opportunities.
Work with Employers
Support recruitment activities, introduce suitable candidates and facilitate communication between candidates and potential employers.
Manage Events and Programmes
Organise workshops, careers fairs, mentoring sessions and community engagement activities.
Communicate with You
Respond to enquiries, provide information about services and share relevant updates.
Monitor Our Impact
Evaluate programme effectiveness, understand participant outcomes and prepare reports for funders, partners and stakeholders.
Where possible, impact reports will use anonymised or aggregated information.
Meet Legal and Safeguarding Responsibilities
Maintain appropriate records, respond to safeguarding concerns and comply with applicable legal obligations.
We will not use your personal information for purposes incompatible with those for which it was originally collected unless permitted by law.
6. Our Lawful Bases for Processing Information
Under UK GDPR, we must have a lawful basis for using personal information.
Depending on the activity, we may rely on:
Consent: Where you have given clear permission for a particular use of your information, such as receiving optional marketing communications.
Legitimate Interests: Where processing is necessary for our legitimate interests in providing employability support, managing relationships, responding to enquiries or operating our organisation, provided these interests are not overridden by your rights and freedoms.
Contract: Where processing is necessary to enter into or fulfil an agreement with you.
Legal Obligation: Where we are required to process information to comply with applicable law.
Vital Interests: In limited circumstances where processing is necessary to protect someone's life.
Where we rely on legitimate interests, we consider the necessity of the processing and its potential impact on individuals, particularly children and young people.
Where we process special category information, such as information about health, disability or ethnicity, we will identify an additional lawful condition under Article 9 of the UK GDPR and meet any applicable Data Protection Act 2018 requirements.
We will not assume that consent is always the appropriate lawful basis for every activity.
7. Sharing Your Personal Information
To provide our services, we may need to share relevant personal information with:
Employers offering suitable opportunities.
Universities, colleges and educational partners.
Organisations delivering programmes or services on our behalf.
Referral agencies and community partners.
IT, website, email and secure data storage providers.
Professional advisers, regulators or public authorities where necessary.
We will not routinely share your CV or personal candidate profile with employers without first informing you and establishing an appropriate lawful basis.
We will only share information that is relevant and necessary for the intended purpose.
Where third-party providers process information on our behalf, we will put appropriate contractual and security safeguards in place.
We do not sell personal information to third parties.
8. Information Relating to Children and Young People
Kick Start Careers CIC supports young people, including individuals under the age of 18.
We recognise that children and young people may require additional protection when their personal information is collected and processed.
We will:
Explain how information is used in clear, accessible language.
Collect only information necessary for our activities.
Apply appropriate safeguards to protect personal information.
Consider the age, understanding and circumstances of each young person.
Obtain parental or guardian consent where legally required.
Restrict access to sensitive information to authorised individuals.
Follow appropriate safeguarding procedures.
Where our activities involve children, we will assess the appropriate lawful basis and any relevant consent requirements.
We will not publish identifiable photographs, testimonials or personal stories of young people without an appropriate lawful basis and any necessary permissions.
9. CVs, Recruitment and Employment Opportunities
Where you provide a CV or employment-related information, we may use it to:
Understand your skills, qualifications and career interests.
Provide personalised employability support.
Identify potentially suitable opportunities.
Introduce you to prospective employers, where appropriate.
Contact you regarding relevant opportunities.
Monitor the outcomes of our support programmes.
We will take reasonable steps to ensure candidate information is accurate and up to date.
You may contact us to update your details or request that we stop considering you for future opportunities.
Where we need to retain information for legal, safeguarding or other lawful purposes, we will explain this where appropriate.
10. Marketing and Communications
We may contact you with information about workshops, career opportunities, events, programmes and other relevant activities.
Where electronic marketing consent is required under PECR, we will obtain it before sending marketing communications.
You can opt out of optional marketing communications at any time by using an unsubscribe link, where provided, or emailing:
Opting out of marketing will not prevent us from sending essential communications relating to services or programmes in which you are participating.
11. How We Store and Protect Your Information
We take the security of personal information seriously and will use appropriate technical and organisational measures to protect it.
These may include:
Password-protected systems and accounts.
Restricted access to confidential information.
Appropriate security measures for electronic records.
Secure methods of transferring personal information.
Staff and volunteer confidentiality requirements.
Regular review of data access and storage practices.
Procedures for responding to suspected personal data breaches.
Although no method of electronic storage or transmission can guarantee complete security, we aim to reduce the risk of unauthorised access, loss, misuse or disclosure.
Where a personal data breach occurs, we will assess whether notification to the ICO or affected individuals is required by law.
12. How Long We Keep Your Information
We retain personal information only for as long as reasonably necessary for the purposes for which it was collected, including any applicable legal, safeguarding, contractual or reporting requirements.
Different categories of information may be subject to different retention periods, including:
Student and candidate records.
Workshop attendance and participation records.
Employer and partner correspondence.
Funding and programme monitoring records.
Financial and accounting information.
Safeguarding records.
Marketing consent and suppression records.
Our retention periods are determined by the purpose of processing, legal requirements and the need to maintain appropriate records.
When information is no longer required, we will securely delete, destroy or anonymise it, as appropriate.
You may contact us to ask how long we expect to retain your particular information.
13. Your Data Protection Rights
Under UK data protection law, you may have the following rights:
Right to Be Informed: To understand how and why your personal information is used.
Right of Access: To request a copy of the personal information we hold about you.
Right to Rectification: To request correction of inaccurate or incomplete information.
Right to Erasure: To request deletion of your personal information in certain circumstances.
Right to Restrict Processing: To request that we limit how your information is used in certain circumstances.
Right to Data Portability: To receive certain personal information in a portable format where the legal requirements apply.
Right to Object: To object to certain processing, including processing based on legitimate interests and direct marketing.
Rights Relating to Automated Decision-Making: To receive applicable protections where decisions are made using solely automated processing.
You also have the right to withdraw consent at any time where we rely on consent. Withdrawal does not affect processing lawfully carried out before consent was withdrawn.
These rights are subject to applicable legal conditions and exemptions.
To exercise your rights, email:
We will respond within the time limits required by data protection law, normally within one month of receiving a valid request.
We may need to verify your identity before responding.
14. Cookies and Website Analytics
Our website may use cookies or similar technologies to support website functionality, remember preferences and understand website performance.
Cookies are small files stored on your device when you visit a website.
Where cookies or similar technologies are strictly necessary for providing a service requested by you, consent may not be required.
For non-essential cookies, including analytics or advertising cookies where consent is legally required, we will obtain appropriate consent before using them.
You can manage your cookie preferences through any available website cookie controls and your browser settings.
Further information about the specific cookies used, their purposes and their duration should be provided through our website's cookie information or cookie policy.
15. Third-Party Websites and Services
Our website and communications may contain links to external websites, including educational institutions, employers, recruitment platforms and community organisations.
We are not responsible for the privacy practices of independent third-party websites.
We encourage you to review their privacy policies before providing personal information.
Where we use external service providers to process personal data on our behalf, we will take reasonable steps to ensure appropriate data protection arrangements are in place.
16. International Data Transfers
Some of our technology or service providers may process or store personal information outside the United Kingdom.
Where personal data is transferred internationally, we will ensure that an appropriate legal transfer mechanism and any necessary safeguards are in place.
These may include UK adequacy regulations, the UK International Data Transfer Agreement or other legally recognised safeguards.
You may contact us for further information about applicable international transfer arrangements.
17. Photographs, Videos and Testimonials
During workshops, careers events and community activities, we may take photographs or videos for appropriate organisational purposes.
Where photographs, videos or testimonials identify individuals, we will ensure that there is a lawful basis for their use.
For optional promotional uses, we will seek appropriate permission and explain how the material may be used.
Additional safeguards will apply where children or vulnerable individuals are involved.
You can contact us if you have concerns about the use of an identifiable image or testimonial.
18. Funding, Monitoring and Impact Reporting
As a Community Interest Company, we may be required to demonstrate the outcomes and impact of our programmes to funding bodies, delivery partners and other stakeholders.
This may involve monitoring information such as:
Numbers of young people supported.
Workshop participation and attendance.
Improvements in employability skills and confidence.
Progression into education, training or employment.
Participant feedback and programme outcomes.
Where possible, we will use anonymised or aggregated information for reporting.
If identifiable personal information must be shared with a funder or partner, we will ensure there is an appropriate lawful basis and explain the sharing to affected individuals.
19. Automated Decision-Making
We do not intend to make decisions about an individual's eligibility for support or employment opportunities solely through automated processing where those decisions would have legal or similarly significant effects.
If we introduce such processing, we will provide the information and safeguards required by applicable data protection legislation.
20. Complaints and Concerns
We take privacy concerns seriously.
If you believe your personal information has been handled incorrectly, or you have concerns about how your data is collected, stored, used or shared, please contact us.
Email: kickstartcareerscic@gmail.com
Please explain your concern and provide any relevant details so we can investigate.
We will acknowledge data protection complaints within 30 days and handle them in accordance with applicable legal requirements, keeping you informed of progress and the outcome.
If you are dissatisfied with our response, you have the right to complain to the Information Commissioner's Office (ICO), the UK's independent data protection regulator.
Information Commissioner's Office
Website: https://ico.org.uk
You may contact the ICO directly, although we encourage you to contact us first so that we have an opportunity to resolve your concern.
21. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our services, data processing activities or legal requirements.
Any updates will be published on our website with a revised date.
Where changes materially affect how we use your personal information, we will provide additional notice where required.
22. Contact Us
If you have any questions about this Privacy Policy, wish to exercise your data protection rights or have concerns about how your information is handled, please contact:
Kick Start Careers CIC
Email: kickstartcareerscic@gmail.com
We are committed to protecting your personal information and ensuring that everyone who engages with Kick Start Careers CIC can do so with confidence.
Last updated: 9 November 2026